CHAPTER MINUTES & REPORTS

 

Executive Council Representative’s Report

 

APCO INTERNATIONAL EXECUTIVE COUNCIL MEETING

August 4-5, 2006

Orlando, FL

 

Submitted by:  Tom Hanson

Virginia Chapter Executive Council Representative

 

The Annual Executive Council meeting was held in a two-day format. Tom Hanson of the Virginia Chapter was asked to moderate the first day on Friday, August 4th.  This day was used to discuss key issues that would need action during the official Council meeting that was held on Saturday and to receive a variety of reports from committees and staff.  Some of the topics that were presented included APCO Policy Manual revisions; Subsidiary Bylaws revisions; Quorum Resolutions; financial reports; FY 2006-2007 Budget modification; Executive Director’s Business Plan and reports by the Group Leaders, staff, the IDC and the Regulatory Affairs.

 

Convene:  President Wanda McCarley convened the formal Executive Council Meeting at 8:30 a.m. on Saturday morning.

 

Roll call:  All chapters were represented, either by their elected Executive Council representative or by proxy, with the exception of the Australasia and Oklahoma Chapters.  Five new Council members were in attendance at this meeting.

Changes to the Agenda:  There were five corrections/changes made to the agenda.  A motion for approval was offered by Gregg Riddle, Illinois, with a second by Lloyd Fayling Michigan; motion carried.

 

Action Items

 

Approval of 2005 Annual Executive Council Meeting Minutes:  A motion by Lloyd Fayling, Michigan, to approve the minutes of the 2006 Mid-year Council meeting; Larry Sheridan, Wyoming, offered a second;  Motion carried.

 

APCO Policy Manual Changes:  Eight (8) Policy Manual Sections were offered by the C&B Committee for consideration by the Council.

 

Section 1.1: Establishment:  This change will allow Staff to provide electronic copies once they are approved.  Gregg Riddle of the Illinois Chapter made a motion to accept this change.  Jay Maritz of the Wisconsin Chapter offered the second to the motion.  Clarification was offered that a hard copy can still be requested from Staff for those that are unable to download electronic copies. A verbal vote was taken with no opposition and the motion was approved.

 

Section 2.3: Equal Opportunity Statement:  This change inserts language to provide clarity for the Executive Director so that the report that he is required to submit every other year will be submitted in the odd calendar year.  Gregg Riddle of the Illinois Chapter made a motion to accept this change.  Jay Groce of the Pennsylvania Chapter seconded the motion.  A verbal vote was taken with no opposition and the motion carried.

 

Section 2.11: Style Guide:  This new section requires the use of the APCO Style Guide in regards to the display of the Association’s name and logo.  Gregg Riddle of the Illinois Chapter made a motion to accept this change.  Jay Groce of the Pennsylvania Chapter seconded the motion.  A verbal vote was taken with no opposition and the motion carried.

Section 4.2: Member Conduct:  This change was for the modification of language that referenced language prohibiting discrimination.  The purpose was to use the same verbiage that appears in Section 2.3.  Gregg Riddle of the Illinois Chapter motioned to accept.  Jay Maritz of the Wisconsin Chapter seconded the motion.  A verbal vote was taken with no opposition and the motion carried.

 

Section 4.7: Dues:  The changes to this section of the Policy Manual involved three (3) separate changes:  1. Document the respective dollar amounts for each membership category as approved by the Executive Council at the Mid-Year Meeting; 2. Amended the language to follow the current practice for pro-ration of dues as currently done in the Membership Department; 3. Removal of paragraph Nine during an Executive Council meeting in 2003 in which the Australia/New Zealand Chapter was given a grace period before the increase of their dues.  Because this is no longer an issue for this Chapter the language is being removed.  Gregg Riddle of the Illinois Chapter motioned to approve. Jay Maritz of the Wisconsin Chapter seconded the motion.  A verbal vote was taken with no opposition and the motion carried.

 

Section 7.1: Subsidiary Advisory Committees:  This section was a complete rewrite of the Section as it currently existed.  The language had been carried over from the old Policy Manual and was never changed or reformatted to the current format.  Gregg Riddle of the Illinois Chapter motioned to accept.  Steve Tracy of the Kentucky Chapter seconded the motion.  A verbal vote was taken with no opposition and the motion carried.

 

Section 7.2: Standing Committees:  This removes the requirement that the Chair of the Finance and Budget Committee would be the President-Elect and specifically defines the Finance and Budget Committee as an Executive Council Committee.  Gregg Riddle of the Illinois Chapter motioned to accept.  Peggy Fouts of the Washington Chapter seconded the motion.

 

Nate McClure of the Commercial Advisory Committee motioned to amend the revised Policy Section 1.4.1 to make the current requirement for submitting reports twice per year, rather than quarterly.  Gregg Riddle of the Illinois Chapter seconded the motion.  A verbal vote was taken with no opposition and the motion stood amended. A verbal vote was taken on the original motion as amended with no opposition and the motion carried.

 

Section 11.1: Records Management:  This change removes the listing of the three (3) Subsidiaries and makes reference to the Subsidiaries in general.  Gregg Riddle of the Illinois motioned to approve as presented.  Frank Thomason of the North Carolina Chapter seconded the motion.  A verbal vote was taken with no opposition and the motion carried.

 

Quorum Resolutions:  Five (5) Resolutions were submitted by the April 1st deadline for consideration by the Quorum during the conference. The Executive Council is required to submit their position on each Resolution as information for the Quorum prior to the final vote on each Resolution.

 

Resolution #1: This was to clarify the duties and responsibilities of the Board of Officers.  Gregg Riddle of the Illinois Chapter motioned to recommend approval.  Peggy Fouts of the Washington Chapter seconded the motion. A verbal vote was taken with no opposition and the motion carried.

 

Resolution #2: This was to update the requirements for granting a charter to a Chapter and/or International Chapter.  Gregg Riddle of the Illinois Chapter motioned to recommend approval.  Art Rios of the New Mexico Chapter seconded the motion.  A verbal vote was taken with no opposition and the motion carried.

Resolution #3: This was to modify the Constitution to ensure the Association adopts a balanced budget.  Gregg Riddle of the Illinois Chapter motioned to not recommend approval of Resolution #3. Tom Sorley of the Florida Chapter seconded the motion.  There was a significant discussion over the impact of this Resolution.  CFO Tim Ryan indicated that the Association would be restricted from using a surplus from one year in a subsequent year for expenditures that would exceed revenues.  The Council was concerned that this would seriously limit the flexibility the Association currently has in dealing with the annual budget. A verbal vote was taken with the majority of the votes being ayes, and the motion carried.

 

NOTE:  Following the Executive Council meeting the Maker of the Resolution, the Nevada Chapter, officially withdrew the Resolution.  Resolution #3 was then removed from the agenda and not considered by the Quorum.

 

Resolution #4: This was to modify the Bylaws to require that the total number of votes cast for each candidate running for election to the Board of Officers shall be reported to the Quorum.  Gregg Riddle of the Illinois Chapter motioned to not recommend approval of Resolution #4. RoxAnn Brown of the Tennessee Chapter seconded the motion.  This Resolution also received significant discussion by the Executive Council members.  There were comments made both in favor and in opposition to the Resolution.  At the end of the discussion a verbal vote was taken with the results too close to call.  A show of hands was then utilized and the motion failed by one vote.

 

Gregg Riddle of the Illinois Chapter then motioned to recommend approval of Resolution #4.  Woody Glover of the Louisiana Chapter seconded the motion.  A roll call vote was requested.  The tally of the votes showed 28 ayes and 21 nays.  The motion carried.

 

Resolution #5: This was to update the eligibility criteria for designation as a Life Member and designation as a Senior Member of the Association.  Gregg Riddle motioned to recommend approval of Resolution #5.  Pat Joy of the Arizona Chapter seconded the motion.

 

Gregg Riddle of the Illinois Chapter motioned to amend to strike the language “APCO Bulletin” in 3.1.3.2.4.  Mary Messamore of the Kansas Chapter seconded the motion.  A verbal vote was taken with no opposition and the motion stood amended.  A verbal vote was taken on the original motion as amended with no opposition and the motion carried.

 

Non-substantive Changes to the APCO Constitution:  Under the amendment procedures for the Constitution the Executive Council is authorized to make non-substantive changes.  The Executive Council officially approved two changes submitted by the C&B Committee for minor grammatical errors in Article VI, Section 2.3 and Article X, Section 1.2.

 

Subsidiary Bylaws:  The Bylaws of the APCO Subsidiaries are amended and approved by the Executive Council based on procedures in the Bylaws.  Each of the four subsidiaries had amendments proposed by the C&B Committee.  These changes were to correct some language errors as well as to provide uniformity between the four sets of documents where that uniformity was practical.

 

AFC: Gregg Riddle of the Illinois Chapter motioned to recommend the approval of the Bylaws amendments as submitted for the AFC Subsidiary. Pat Joy of the Arizona Chapter seconded the motion.  Gregg Riddle of the Illinois Chapter motion to amend Article VII, Section I, Paragraph 1.1.4, to remove the period at the end of the paragraph insert a semicolon and the capital letters “AND” which will then cause the inclusion of 1.1.5 as part of that total process. Larry Sheridan of the Wyoming Chapter seconded the motion.  A verbal vote was taken with no opposition and the motion stood amended.  A verbal vote was taken on the original motion as amended with no opposition and the motion carried.

 

APCO Heritage Foundation:  Gregg Riddle of the Illinois Chapter motioned to approve.   Mary Messamore of the Kansas Chapter seconded the motion.  Gregg Riddle of the Illinois Chapter motioned to amend Article II, Section I to remove the word “the” in front of the name of the subsidiary.  Brenda Gowdy of the Mississippi Chapter seconded the motion.  A verbal vote was taken with no opposition and the motion stood amended.  Gregg Riddle of the Illinois Chapter motioned to amend Article VII, Section I, Paragraph 1.1.4, to remove the period at the end of the paragraph insert a semicolon and the capital letters “AND”.  Larry Sheridan of the Wyoming Chapter seconded the motion.  A verbal vote was taken with no opposition and the motion stood amended.  A verbal vote was taken on the original motion as amended with no opposition and the motion carried.

 

Institute:  Gregg Riddle of the Illinois Chapter motioned to approve.  Pat Hall of the Alabama Chapter seconded the motion.  Gregg Riddle of the Illinois Chapter motioned to amend Article II, Section I to remove the word “the” from the title of the subsidiary.  Patsy Joy of the Arizona Chapter seconded the motion. A verbal vote was taken with no opposition and the motion stood amended.  Gregg Riddle of the Illinois Chapter motioned to amend Article VII, Section I, Paragraph 1.1.4, to remove the period at the end of the paragraph insert a semicolon and the capital letters “AND”.  Larry Sheridan of the Wyoming Chapter seconded the motion.  A verbal vote was taken with no opposition and the motion stood amended.  A verbal vote was taken on the original motion as amended with no opposition and the motion carried.

 

PSFA:  Gregg Riddle of the Illinois Chapter motioned to approve.  Jay Maritz of the Wyoming Chapter seconded the motion.  Gregg Riddle of the Illinois Chapter motioned to amend Article VII Section I Sub-Paragraph 1.1.5 - the word “the” is capitalized and should be lower case.  Mary Messamore of the Kansas Chapter seconded the motion.  A verbal vote was taken with no opposition and the motion stood amended.  Gregg Riddle of the Illinois Chapter motioned to amend Article VII, Section I, Paragraph 1.1.4, to remove the period at the end of the paragraph insert a semicolon and the capital letters “AND”.  Larry Sheridan of the Wyoming Chapter seconded the motion.  A verbal vote was taken with no opposition and the motion stood amended.  A verbal vote was taken on the original motion as amended with no opposition and the motion carried.

 

Minimum Training Standards for Public Safety Communications First-Level Supervisor:  Julie Righter of the Nebraska Chapter motioned to adopt the new standard for First-Level Supervisor.  Pat Hall of the Alabama Chapter seconded the motion.  A verbal vote was taken with no opposition and the motion carried.

 

Corporate Partners Policy:  This proposed policy offered by the Conference Department is a complete rewrite of the current APCO Policy Section 4.9.  Nate McClure of the Commercial Advisory Committee motioned for approval.  Peggy Fouts of the Washington Chapter seconded the motion.  Because the major change was the removal of all the criteria that identified the reward levels, an amendment was offered.  Tom Sorley of the Florida Chapter motioned to amend to make a new Paragraph 2, moving all the existing Paragraphs 2,3,4,5, and 6 down and the new language in Paragraph 2 would be that “the APCO Conference Department in conjunction with the Commercial Advisory Committee will be responsible for the setting of the levels and the details of this policy”.  Gregg Riddle of the Illinois Chapter seconded the motion.  A verbal vote was taken with no opposition and the motion stood amended.  A verbal vote was taken on the original motion as amended with no opposition and the motion carried.

 

Financial Report:  RoxAnn Brown of the Tennessee Chapter motioned to approve the Financial Report as offered by CFO Ryan.  Jay Groce of the Pennsylvania Chapter seconded the motion.  An error had been identified during the discussion that were held on Friday so Tom Sorley of the Florida Chapter motioned to amend allowing the Chief Financial Officer to correct the line error in the moving expenses in the PSFA.  Richard Granado of the CPRA Chapter seconded the motion.  A verbal vote was taken with no opposition and the motion stood amended.  A verbal vote was taken on the original motion as amended with no opposition and the motion carried.

 

Business Plan:  The Executive Director’s initial Business Plan was not approved by the Board of Officers prior to the Executive Council meeting.  It was presented in its original form to the Executive Council.  Two issues were identified as a concern for many Council members.  First was the consolidation of a Deputy Director’s position with the CFO.  Secondly was the elimination of 9-1-1 in the name of the Communications Center Service Department.  Prior to the Meeting on Saturday, a revised Business Plan was presented to and approved by the Board of Officers.  Ted Wynn of the Georgia Chapter motioned to approve the revised plan approved by the Board of Officers.  Frank Thomason of the North Carolina Chapter seconded.  Mary Messamore of the Kansas Chapter motioned to amend that the title of the department “Communications Center Service and Standards” must include the number “9-1-1”.  Julie Righter of the Nebraska Chapter seconded the motion.  A verbal vote was taken with no opposition and the motion stood amended.  A verbal vote was taken on the original motion as amended with no opposition and the motion carried.

 

Budget Amendments: Based on the approved Business Plan it was necessary to amend the budget.  Mary Messamore of the Kansas Chapter motioned to approve.  Pat Joy of the Arizona Chapter seconded the motion.  Chief Financial Officer Tim Ryan clarified that the only change that was made to the budget document was the addition of $117,500 for the Deputy Executive Director, under “Personnel in Exec Offices”.  This will cover eight months of salary for the position.  In addition, $147,000 was included for the buy out of the Democrat Printing contract.  A verbal vote was taken with no opposition and the motion carried.

 

Project 41 Proposal:  LOCATE – VoIP: the Standing Committee that had been delaing with the VoIP issue has been replaced by an APCO Project.  Gregg Riddle of the Illinois Chapter motioned to approve the designation of Project 41 for LOCATE – VoIP.  Pat Hall of the Alabama Chapter seconded the motion.  A verbal vote was taken with no opposition and the motion carried.

 

Other Business: The Council dealt with numerous items under Other Business.  These included the following:

  • Improvement on how revenues and budgets are projected.
  • Changing the budget planning cycle by moving the process into the spring. 
  • A motion was made to establish a task force to clarify the process to allow for unusual succession of Officers in a timely and coordinated manner.  The motion failed when brought to a vote.
  • Gregg Riddle of the Illinois Chapter thanked Tom Hanson of the Virginia Chapter for agreeing to moderate the first day session of the Executive Council meeting. Tom stepped in at the last minute to cover for Fred Thompson from South Carolina who was ill and unable to attend.
  • A motion was offered and seconded to settle the contract with Democrat Printing.  A verbal vote was taken with one abstention and the motion carried.
  • Executive Director George Rice was asked that the correct name of the Bulletin be used, “Public Safety Communications/ APCO Bulletin” in all documents.
  • Tom Hanson of the Virginia Chapter announced that this will be his last Executive Council meeting.
  • President McCarley was asked to have letters sent to all absent Executive Council members from the President stating that they were missed at the meeting.
  • Art Rios of the New Mexico Chapter stated that while at the NENA Conference in Pittsburgh, he met several employees from Mexico who inquired about becoming members of APCO.  Art has been invited to Mexico, and is excited about the prospect of having potential members from Mexico.
  • A motion was made to cast a vote of no confidence in APCO Chief Financial Officer Tim Ryan.  Motion died for lack of a second.
  • A motion was made to send Past President Vinnie Stile, Freddie Thompson of the South Carolina Chapter and Don Whitney of the CAC best wishes from the Council.  A second was offered and the motion carried.
  • Lloyd Fayling of the Michigan Chapter thanked the Council and Staff for all the flowers and cards he received while recuperating from his surgery.

 

Recess:  The Executive Council Meeting recessed at 3:15 p.m.

 

 

Respectfully submitted,

 

Tom Hanson,

Virginia Chapter Executive Council Representative

 

 

Secretary’s Report – Fall 2005 Chapter Meeting Minutes

 

VIRGINIA CHAPTER OF APCO

FALL 2005 CONFERENCE

BUSINESS MINUTES

 

The meeting was called to order @ 9:02 a.m.  President Scott Chandler presiding.  Attendance for breakfast meeting 85.  49 voting members present.

 

Scott welcomed everyone

Secretary’s Report:  Minutes were distributed prior to the meeting. 

          Motion to approve as presented: Phil Heins

          Seconded:    Ron Wade

          Vote:  Unanimous

                                                                   

Treasurer’s Report:

          Current Funds:  $80,276.54

                   Checking:     $23,452.90

                   Savings:        $14,423.32

                   CD:              $11,891.11

          Melinda read letter

          Motion to approve as presented: Ron Wade

          Seconded:    Rodney Thompson

          Vote:           Unanimous

 

Tom presented Executive Council Report.  Tom has provided his notes through the Chapter list serve and they are posted on the website.

 

President’s Report

-         2005 Winter and Spring APCO/VENA Conferences

o       Scott thanked NENA for their efforts in the spring conference

-         List Server (Va-APCO) & E-mail distribution

o       Scott reported almost 500 minutes on the list serve.

o       List serve is open to non-members.

-         Committees

o       Scott reported some of the committees have been restructured and additional committees developed based on need.

o       Scott thanked the committee members for their work throughout the year.

-         Chapter Website – www.virginia-apco.org

o       Scott reports for those who do not have e-mail, this is a good resource.  Check the site.  It is kept updated.

-         New Members

o       Scott has been trying to make initial contact with new members to insure they are set up for communications through the new chapter.  Scott does get a list every month   Virginia Chapter received an award at APCO International for its new membership.

-         Sunshine Fund

o       Appropriation made of $1,200.00 to the National Sunshine Fund.  Scott recognized other agencies that have made additional contributions.

-         Response to proposed wireless board legislation

o       Scott reports Executive Council has met recently to discuss wireless board legislation.

 

President-Elect, Terry Hall, report:

          -  Tax reform bill

          -  PBX/MLTS – believe there is a sponsor/patron.   Final draft will be posted on website for members to review.

          -  Dispatcher and First Responder – will be talking to legislators in adding Dispatchers as First Responders.

          -  Terry anticipates this will be a very busy session and encourages those with concerns to express them and be part of the process.

 

1st Vice-President, Bill Agee, no report.

Member at Large, Lee Gilbert, no report.

 

Committees:

Region 42 800MHz Committee, reported on by Wayne Campagna.

          Committee met on Tuesday in a public meeting preceding the start of the conference.  Wayne reported on activities since the April meeting.  Have received/reviewed 11 FCC applications.  Committee has conducted 3 workgroup meetings.  Committee approved 4 applications.  One of the 11 applications had been previously approved (STARS), but the application is pending final action by committee waiting on concurrence by all regional adjoining planning committees.  Leaves 6 applications pending review.  Will continue work on committee and applications through workgroup meetings culminating with next public meeting on December 1, 2005 in Charlottesville.  That will be the last public meeting for this year and the last until May of 2006.  As a result of the pending rebanding process that is going on, motion made and approved at regional committee meeting on Tuesday that we have put in place, effective with 25th meeting, a moratorium on all new applications until the May meeting.  At that time, the status of rebanding process will be assessed.  Wayne opened the floor to questions.  There were none.

Region 42 700 MHz Committee, reported by Tom Hanson

          Seven Hundred (700) committee is different from what 800 is doing.  The 700 group is just getting started, in process of developing statewide plan for Region 42.  The committee has met.  The last and final report of plan presented to group on Tuesday.  They will have 10 days to respond back before plan is taken forward.  It will then be forwarded to adjoining states for approval and then forwarded to APCO International.  Terry Hall is now vice-chair.  Jim Junkins is now the Treasurer.  Two members resigned from the Committee.

Membership Committee, reported by Pat Shumate

          Membership is up.  Terry has asked Pat to continue to chair committee.  Looking for volunteers to help.  If interested, see Pat.

Resolution & Bylaws Committee, chaired by Linda Cage

          Linda was not present.  Scott reported major bylaws revision last fall.  One change has been forwarded to this Committee since last fall.

Nominating Committee, chaired by Tom Hanson

          Tom, Phil Heins, Sam Keyes.  The nomination forms were sent out to the membership via the website.  The following nominations are presented to the membership:

                   Vice-President:                Eddie Reyes

                   At Large Delegate:            Jim Junkins

                   Secretary:                        Carol Adams

                   Treasurer:                        Melinda Bramley

Historical Committee, Butch Johnstone

          Still tracking down old codgers and fossils.  Looking for Braxton Bell.  Butch is asking for help in locating people.  Looking at bringing some of these folks back in as honorary members.  Butch would like help with East Coast regional in taking pictures.  If you were out with a camera at this year’s conference, pass those on to Butch. 

 

PSAP Accreditation Committee, chaired by Debbie Wade, Charlottesville/Albemarle/UVA)

          Debbie not present.  Sam Keyes provided update.  Through course of year, have solicited feedback.  Have not gotten much.  Presentation made at April meeting.  Wants to know how the committee can help other agencies.  Committee will be putting together a list of lessons learned based on Charlottesville’s process in the accreditation process.

PBX/MLTS Committee, chaired by Sam Keyes (VITA) and Tom Hanson

          Started last year with development of legislation regarding the implementation of PBX/MLTS systems.  Multi-line telephone systems.  Thirteen (13) states have enacted legislation.  Reportedly have considerable momentum and will be pushing this very hard.  Are soliciting your help in working with legislators in helping to move this forward.  If you have any suggestions or know of anyone who can be used as a resource to help get the word out, contact committee member.

Legislative Committee, Terry Hall

          Reported earlier in President-elect report

Telecommunicator of the Year Committee, chaired by Phyllis Johnson

          If you’re interested in participating on the committee, please contact Phyllis.  It has been recommended by the Board that revisions to those recognized be looked at by this Committee to bring the awards more in line with what is awarded by APCO International.

 

Commercial Advisory Committee, Joe Gately (Gately Communications)

          Thanked vendors for helping in making this a successful show.  Appreciates the attendees meeting with.  Had a total of 31 vendors with over $12,000.

          For 2006 May regional conference.  Everything is off to terrific start with the vendors.  Have had 18 new vendors that have never participated in state show.  All vendors who normally participate are interested.  Joe Gately recognized Lynnette Sanders for all of her help.

 

Conference Committee, Ron Wade (Roanoke City)

          Ron reported it is about over.

East Coast Regional Conference Committee, Terry Hall, Tom Hanson

          Well under way.  If you’d like to serve on a committee, forward your name to committee chairs for assignment.  An enormous amount of work to be done.  Expecting 500-700 attendees and up to 100 vendors.

          Tom encouraged folks to come.  Tom recognized how this Chapter has over 700 members and needs the support of the Chapter members to make this successful.

 

Representatives

          Virginia Emergency Medical Services Advisory Board, represented by Douglas Young (Danville)

          No report.

 

          State Interoperability Executive Committee, represented by Jim Junkins (Harrisonburg-Rockingham)  Tom Hanson serves also on the committee.  Since spring meeting, have attended 5 meetings + conference.  Advancements in committee have been interoperability conference in October, Virginia Beach.  Had approx. 225 participants.  Two things came out of conference.  First was appointment of new chair, Eddie Reyes.  The next is new Statewide Strategic Plan.  The plan is on website for interoperability.  www.Interoperabilitypublicsafety.Virginia.gov.

          Chris Essid provided an update during this conference.  The plan has been restructured to streamline the interoperability effort in Virginia.  There are 4 goals: 

1-Interoperability is a high priority, 2-Common language and coordinated protocols,

3-maximize existing and future systems and technologies, and 4-provide training for effective communications.  If you are from areas where you need to do something and don’t know where to start, APCO is here.  Contact Jim and Tom.

Jim has been working on a repository of Mutual aid channels.  They are included in the Interoperability Report for Virginia and national, that depository will be updated.

Next steps of committee:  working with Commonwealth Incorporated office.  Moving to a program office that helps to keep moving interoperability along.

Outreach program.  Create initiative action teams will champion individual tasks from the goals.  Jim cannot stress enough that this is a local effort.

 

Scott has thanked all committees for the support to the Chapter.  Scott urges you to become involved.  If you’re interested, contact the committee chair or the Chapter chair.

Old Business

 

No old business.  Opened to the floor.

Election of Officers

Vice-President:  Linda Goodridge nominated by Bill Agee.  Seconded by Bill Dugan.  No other nominations from the floor.  Linda Goodridge elected as Vice-President.

 

Secretary:  Carol Adams…Open for nominations from floor.  Terry Hall motion declared to close nomination, seconded by Ron Wade.  Unanimous decision.

 

Treasurer:  Melinda Bramley…Open for nominations from floor … Phil Heins, motion to close.  Seconded by Wayne Campagna.  Unanimous decision.

 

At Large Delegate:  Jim Junkins … nominations open from floor … this is a 2 year term.  No nominations from floor.  Nominations closed.  Unanimous.

 

Installation of Officers conducted.  Oath of office administered by Nate McClure.

New Business

  1. Rodney Gentry nominated Ron Wade for Chapter Life Member, seconded by Carol Adams.  Vote unanimous.
  2. Business referred by Executive Council.  Response to Wireless Legislation.  There was input received yesterday at the round table discussion.  Executive Council following committee’s report going to the board reviewed the data and took a position statement of concern with 4 issues in a letter addressed to the wireless Board.  Tom Hanson represented the Chapter at the board meeting, recognizing there was diversity with many of the issues.  Scott believes we have received input from the membership during this conference.  Scott asked Bill Agee to review the 4 issues of concern, being:  VOiP, IP based network, Best Practices, Funding.  Had invitation to meet with Steve and work to understand the issues involved, which has been completed.  (Need for technical assistance in the field).  Board is open to suggestions and comments.  Steve Marzolf and Wayne Campagna made comments.  Wayne suggested that instead of just being the Executive Board involved, that a committee representing all the regions of the Commonwealth to look at this issue and take recommendations back to the Executive Board and the Chapter.  Scott comments that he attempted to establish such a committee.  Scott only had a couple of regions that stepped up and did not get support from all of the regions to do so. 
  3. Steve Marzolf addressed his position with the Commonwealth and his representation of the Board and his membership with APCO.  Steve encourages the Chapter to not take a back seat and wait to react, but to be an active participant. 
  4. Transition of Officers.  Scott recognized Ron Wade and Lee Gilbert in their outgoing capacity and their service to the Chapter.
  5. Ron was made aware of his Chapter Life Membership status that was voted on earlier in this meeting.
  6. Scott has thanked the Chapter for the opportunity to serve as the Chapter President and Officer.  Meeting turned over to Terry Hall.

 

Terry thanked Nate McClure (APCO Intl, past president) for his participation into the Chapter.  Addressed the Sunshine Fund and encouraged participation.  Conferences next year will be a little different.  Richmond – One Day.  Second – East Coast Regional in May in Virginia Beach, encouraged participation.  In October the last meeting, there have been suggestions to move the fall conference next year to Williamsburg.  Wayne had question to the timeframe.  Per Terry, looking at possibly just a 2-day conference in the fall without vendors.  Shannon Williams encourages moving it further west. 

 

Terry looking towards next year and is reviewing committees for next year.  If there is interest in serving as chair or committee member, please contact Terry.  Terry awarded Scott with a plaque as outgoing President.

 

Meeting adjourned @ 10:45 am.

 

Respectfully submitted,

Carol Adams, Chapter Secretary

 

 

Executive Council Representative’s Report

 

APCO INTERNATIONAL EXECUTIVE COUNCIL MEETING

January 29, 2006

Orlando Fla.

 

Submitted by:  Tom Hanson

Virginia Chapter Executive Council Representative

 

The Mid-year Executive Council meeting was held in a two-day format.  Tom Hanson of the Virginia Chapter was asked to moderate the first day, Saturday.  This day was used to discuss key issues that would need action during the official Council meeting that was held on Sunday and to receive a variety of reports from committees and staff.  Some of the topics that were presented included APCO Policy Manual revisions; PSFA Bylaws revisions; Annual Conference Manual revisions; Dues increase; financial reports; FY 2006-2007 Budget; Long Range Strategic Plan updates and reports by the Group Leaders, staff, the IDC and the Regulatory Affairs.

 

Convene:  President Greg Ballentine convened the formal Executive Council Meeting at 8:30 a.m.

 

Roll call:  All chapters were represented, either by their elected Executive Council representative or by proxy, with the exception of the Mississippi, Oklahoma and Pacific Chapters.  Nine new Council members were in attendance at this meeting.

 

Changes to the Agenda:  Three changes were made to the agenda.  APCO Policy Manual Section 8.2 was added, the Annual Conference Manual revision was added and the Installation of Officers was added.  A motion for approval was offered by Gregg Riddle, Illinois, with a second by David Saffel, West Virginia; motion carried.

 

Action Items

 

Approval of 2005 Annual Executive Council Meeting Minutes:  A motion by Mary Messamore, Kansas, to approve the minutes of the 2005 Annual Council meeting; Pat Joy, Arizona, offered a second;  Motion carried.

 

Executive Council Moderator Selection for August 2006 and January 2007:  The Management Committee offered the names of Jeff Haislet of the Texas Chapter and Freddie Thompson of the South Carolina Chapter as moderators for the upcoming Executive Council meetings.  Gregg Riddle, Illinois, motioned for acceptance; Pat Hall, Alabama seconded the motion; the motion carried.

 

APCO Policy Manual Resolutions:  Four (4) Policy Manual Sections were offered for consideration by the Council.

 

Policy 4.1 – Membership Application Procedures – amendment limits the scope to APCO-International members only.  Motion offered by Gregg Riddle, Illinois, second by Past President Vinnie Stile; motion carried.

 

Policy 4.10 – Membership Application Procedure for Members At-Large – this new section addresses the Members At-Large and Affiliate’s members that make application to APCO-International.  Motion offered by Gregg Riddle, Illinois, second by Past President Vinnie Stile; motion carried.

 

Policy 8.3 – Executive Director – addition of the Heritage Foundation as the fourth subsidiary.  Motion offered by Gregg Riddle, Illinois, second by Pat Hall, Alabama; motion carried.

 

Policy 8.2 – APCO Headquarters Staff – addresses the movement of existing staff within APCO divisions and its subsidiaries.  Motion offered by Gregg Riddle, Illinois, second by Past President Vinnie Stile.  Amendment offered by Past President Glen Nash to remove paragraph 3.1 and renumber 3.2 through 3.4, second by Past President Vinnie Stile, motion carried.  Original motion was approved as amended.

 

APCO Annual Conference Manual:  The Conference Department had requested a revision to Section M to establish a Conference Program Committee.  Motion offered by Gregg Riddle, Illinois, second by Past President Vinnie Stile.  Lynne Feller, Ohio, motioned to amend by deleting paragraph four, “The appointed members of the Program Committee shall serve exclusively on the Program Committee”; Mary Messamore, Kansas, seconded the motion; amendment was approved.  The original motion as amended was approved.

 

PSFA Bylaws:  The Executive Council approved the revised PSFA Bylaws as presented by the C&B Committee.

 

Dues Increase:  RoxAnn Brown, Tennessee, motioned to approve the recommended increase based on the CPI of  3.4%, which will take effect on January 1, 2007.  Tom Hanson, Virginia, seconded the motion.  Motion was approved with one nay vote being cast.

 

2008 Executive Council Mid-Year Meeting Site Selection:  The Executive Council voted to meet in Orlando for the 2008 Mid-year meeting. 

 

2013 Annual Conference Future City Selection: The Council voted to hold the 2013 Annual Conference in Reno Nevada.

 

Financial Report:  Gregg Riddle, Illinois, motioned to accept the financial report as presented; Larry Sheridan, Wyoming, seconded the motion; motion was approved.

 

FY 2006 – 2007 Budget:  Gregg Riddle, Illinois, motioned to accept the budget as presented; Freddie Thompson, South Carolina, seconded the motion; motion was approved with three nay votes being cast.

 

Revised Strategic Plan:  Gregg Riddle, Illinois, motioned to accept the revised Strategic Plan as presented; Mary Messamore, Kansas, seconded the motion.  The Council had additional discussion that focused on the desire to have a more formalized process developed for an annual review of the plan.  No formal amendments to the motion were offered and the motion was approved.

 

Walk of Heroes Dedication:  Jay Moritz of the Wisconsin Chapter motioned to name the brick walk located at APCO-International Headquarters as the “APCO Walk of Heroes Dedicated to the Memory of Kent Kruger”; further, that a plaque noting this be placed in the gazebo located on the APCO Walk of Heroes.  Fred Thompson of the South Carolina Chapter seconded the motion. The motion carried.

 

 

Other Business:

 

a.      Larry Sheridan, on behalf of the Wyoming Chapter, presented a suggestion to enhance the procuring and retaining of members through a graduated scale in the Membership Dues structure.  This will be referred to the Membership and Chapter Services Committee. 

b.      Illinois Chapter presented a $1,000 donation to the Heritage Foundation to assist in moving the Foundation forward in its efforts in preserving the artifacts and history of this Association.. 

c.       Tom Sorley, Florida, motioned to direct the Board of Officers and Staff to immediately take the necessary steps to pursue becoming a standards development organization and identify the items that should be developed into Standards / ANSI; RoxAnn Brown, Tennessee, seconded the motion; motion carried   

d.      John Gibson, Arkansas, urged the Board of Officers to continue pressing for wireless accuracy at the PSAP level rather than at the state level. 

e.      Peter Thomas, Atlantic Chapter, presented sets of the New York City Fire Department’s September 11th Communication CDs to the Heritage Foundation and to the APCO Institute.

f.       Jim Beutelspacher, Minnesota, invited the Executive Council to the North Central Regional April 30-May 3, 2006 at the Sheraton South in Bloomington, Minnesota.  Please visit http://www.apco2006.org/ for more information.

g.      President Greg Ballentine asked for direction from the Executive Council on one-day meeting format versus two-day format.  Following significant discussion the Council overwhelmingly decided that the two-day format should be continued.

h.      Lex Rutter, Idaho, motioned that the Council resolve to encourage the Directors to A. cause to be prepared and presented a very short summary of previous discussions for those action items presented during the business meeting, B. that Directors be encouraged to request agenda time when situations arise that require Council action or information, and C. that the Board, in conjunction with Council meetings, develop contingency programs, both formal and informal, that help better utilize Council time; RoxAnn Brown, Tennessee, seconded the motion; the motion failed.

i.        RoxAnn Brown, Tennessee, recognized the efforts of Nancy Pollock